Tag: Kentucky Licensing

Louisville Beauty Academy – State-Licensed & State-Accredited
Proudly Operating at Two Locations:

Legal Policies and Disclosures

This page outlines the essential legal policies of Louisville Beauty Academy, including the Refund Policy, Privacy Policy, Terms of Service, Licensing Disclaimer, and Liability Waiver. Each section provides key information about the academy’s responsibilities and the student’s obligations. These policies ensure compliance with state and federal regulations and transparency regarding refunds, data use, student conduct, licensing, and unforeseen circumstances. By enrolling, students acknowledge and agree to these terms as part of their legal contract with the academy.

Refund Policy

If a student cancels enrollment within three (3) business days of signing the contract but before starting classes, they are entitled to a partial refund. Refunds are based on the percentage of the course completed, as detailed in the student’s specific contract. This policy is provided for informational purposes only and is superseded by the individual student contract, which outlines the specific refund terms for each program. If no specific contract exists, this general refund policy serves as an umbrella guideline.

Privacy Policy

Louisville Beauty Academy collects and uses personal data, such as contact information, enrollment records, and financial information, solely for educational and administrative purposes. Student data is stored securely and shared only with authorized institutions as required by law. We comply with all applicable data privacy laws to protect student information.

Terms of Service

By enrolling in Louisville Beauty Academy, students agree to comply with all academic, financial, and conduct policies outlined in the student handbook. Students must maintain satisfactory academic progress and meet all financial obligations before receiving certification or diplomas. LBA reserves the right to update policies, curriculum, or program requirements as needed.

Licensing Disclaimer

Louisville Beauty Academy prepares students for Kentucky state licensing requirements. Students planning to work in other states are responsible for understanding the specific licensing criteria in those regions. LBA does not guarantee that its curriculum will meet the licensing standards outside of Kentucky, and students should research state-specific requirements independently.

Liability Waiver

LBA is not liable for delays or issues caused by unforeseen events such as natural disasters, regulatory changes, or events beyond the Academy’s control. Students transferring between states are responsible for understanding differences in licensing requirements. By enrolling, students acknowledge this liability waiver and waive any claims against LBA related to these unforeseen circumstances.

Non-Discrimination Policy

Louisville Beauty Academy complies with all state and federal anti-discrimination laws, providing equal educational opportunities to all individuals, regardless of race, gender, sexual orientation, age, disability, religion, or national origin. All procedures, as stated and made public in digital form, such as student contracts, are strictly followed by the school to ensure fairness for all. Please understand that all students receive equal and fair treatment.

Grievance Procedure

If a student has a grievance or complaint, they are required to first attempt resolution through internal communication with instructors or administration. If unresolved, a formal written grievance must be submitted to the school director. Louisville Beauty Academy will address all complaints fairly and in accordance with state law. All grievances must follow the school’s internal process and be written before any complaint is taken to public forums or state agencies. Escalation to the Kentucky State Board of Hairdressers and Cosmetologists is permitted only after completing this procedure.

Dispute Resolution and Financial Accountability

Grievance and Dispute Policies
Students are required to resolve disputes through the Academy’s internal grievance process before escalating to external regulatory bodies such as the Kentucky State Board of Hairdressers and Cosmetologists. Any grievances must be submitted in trackable written form (email or text message) to ensure receipt and accountability. The school must be given a minimum of 10 business days to respond before further action is taken.

Financial Obligations
Students with unpaid balances or outstanding financial obligations must fulfill these duties before initiating formal complaints with external agencies. Filing a complaint while in financial default may result in being held liable for all legal, administrative, and associated costs incurred by the Academy in responding to or resolving the matter. This policy is strictly enforced legally and constitutes a binding part of the student contract. Students acknowledge and accept this as a condition of enrollment.

Intellectual Property Notice

All curriculum, instructional materials, and other educational content provided by Louisville Beauty Academy are protected by intellectual property laws. Students are prohibited from reproducing, distributing, or using these materials outside of their intended educational purpose. Any use of school materials beyond the school facility, or for purposes beyond studying by the specific student or instructor, must receive written permission from and be approved by the school’s administration and ownership. Any violation of this policy may result in disciplinary action.

Student Responsibilities and Compliance Disclaimer

At Louisville Beauty Academy, we are committed to providing high-quality education that aligns with Kentucky State Board of Cosmetology regulations. To ensure transparency and mutual understanding, we emphasize the following:

1. Student Responsibilities

Success in the program requires active participation and adherence to all outlined responsibilities:

• Students must attend classes regularly, engage in coursework, and complete all assigned exams and evaluations.
• Students are expected to conduct themselves professionally, respect academy policies, and maintain a positive learning environment.
• Delayed or insufficient effort may negatively impact academic progress and licensure outcomes.

2. Licensing Standards Disclaimer

Louisville Beauty Academy’s curriculum is fully compliant with the Kentucky State Board of Cosmetology requirements. However, the board is the ultimate authority on licensing. Students are encouraged to contact the board directly at kbc@ky.gov for any questions regarding licensing standards or regulations.

3. Limitation of Liability

While the academy provides the resources and support necessary for success, individual licensure and employment depend on each student’s performance, as well as external factors beyond the academy’s control. Louisville Beauty Academy cannot guarantee outcomes.

4. Regulatory Updates

Laws and regulations governing beauty education and licensing are subject to change. The academy will make reasonable efforts to adapt to any changes. Students are responsible for staying informed about updates through official state board channels.

By enrolling in Louisville Beauty Academy, students acknowledge their responsibility to actively participate in their education and to comply with all academy policies and Kentucky state regulations. This shared commitment ensures the best opportunity for success in licensure and beyond.

5. Licensing Disclaimer

Louisville Beauty Academy prepares students for Kentucky state licensing requirements. Per Kentucky State Board of Cosmetology regulations, all training hours required for state licensure must be completed onsite. Online courses are available for continuing education and skill enhancement but do not count toward licensing requirements. Students planning to work in other states are responsible for understanding the specific licensing criteria in those regions. LBA does not guarantee that its curriculum will meet the licensing standards outside of Kentucky, and students should research state-specific requirements independently.

📜 Policy on Translated High School Diplomas for Enrollment at Louisville Beauty Academy

Louisville Beauty Academy (LBA), a Kentucky State-Licensed and State-Accredited educational institution, is legally committed to maintaining compliance with all applicable state and federal regulations concerning student enrollment, documentation, and licensing preparation.

This policy addresses the handling of foreign high school diplomas that require translation for the purpose of enrollment.

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📌 1. Enrollment Documentation Requirement

In accordance with the Kentucky State Board of Cosmetology’s admission standards, applicants who possess a foreign high school diploma may be required to submit a translated and notarized version for eligibility verification. Louisville Beauty Academy does not translate these documents internally.

Instead, LBA facilitates the use of a certified third-party translation agency for enrollment purposes only. The school may submit the document to a translation agency on behalf of the student, at the student’s cost, or may require the student to obtain such translation independently.

• All translations are produced by licensed, external translation service providers.
• LBA does not certify, warrant, or guarantee the translation’s future legal or academic validity.
• These documents are used exclusively for the purpose of admission into LBA programs and in compliance with state regulations.

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📌 2. Use and Scope of Translated Diplomas

All translated high school diplomas collected by LBA are used solely for initial enrollment verification. These documents:

• Are not considered school-issued or school-owned academic credentials;
• Are not valid for reuse, reproduction, or redistribution outside of the school context;
• Are not guaranteed to be accepted by third parties, state agencies, or other institutions outside of their original purpose at the time of enrollment.

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📌 3. Legal Limitations Post-Enrollment and Post-Graduation

Upon successful enrollment or graduation, LBA retains no legal or administrative obligation to:

• Reproduce or redistribute the translated diploma;
• Certify the continued validity of the translation;
• Submit the document to other institutions or agencies;
• Verify the authenticity, accuracy, or completeness of any translation produced by a third party.

Graduates are not legally entitled to request a copy of the translated diploma from LBA, as it is not the Academy’s legal property, and the school is not the certifying entity.

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📌 4. Regulatory Changes and Document Expiration Risk

Students and graduates must understand that both:

• The Kentucky State Board of Cosmetology, and
• The certified translation agency

may change their policies, licensing, recognition, or accreditation at any time. This includes changes in:

• Which translation agencies are accepted;
• Whether a previously translated document is still considered valid;
• Expiration periods applied to educational credentials or translated materials.

Therefore, a translation deemed valid at the time of LBA enrollment may no longer be valid for licensing or other legal purposes at a later date.

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📌 5. Student and Graduate Responsibility

Each student or graduate bears full legal responsibility for managing their own foreign academic credentials, including obtaining new translations and ensuring compliance with the most current state licensing standards.

Louisville Beauty Academy does not:

• Provide duplicate or certified copies of previously translated diplomas;
• Maintain legal accountability for the ongoing validity of translated documents;
• Involve itself in external processes such as licensure applications or document verifications conducted outside of LBA.

LBA strongly advises all students and graduates to obtain their own certified and notarized copy of their foreign diploma from an approved agency, retained for personal legal use, including but not limited to:

• State board licensing;
• Employment applications;
• Immigration or professional credentialing processes.

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🔒 Important Legal Notice – Third-Party Translations

All foreign high school diploma translations processed for LBA purposes are conducted by independent third-party certified translation agencies. LBA is not a translation service, and as such, cannot and does not guarantee the legal validity, accuracy, or future acceptance of any translated document.

Misuse of these translated documents—such as unauthorized duplication, distribution, or submission outside their intended use—may constitute fraud or document misrepresentation, and could result in state board denial of licensing or other legal consequences.

💬 Commitment to Student Safety and Respect

💬 Commitment to Student Safety, Equity, and Respect

At Louisville Beauty Academy, we are deeply committed to providing a safe, respectful, and disruption-free educational environment where every student is valued as an individual and empowered to succeed.

As a Kentucky State-Licensed and State-Accredited College of Beauty, we strictly adhere to all regulatory requirements set forth by the Kentucky State Board of Cosmetology, including:

• ✅ Biometric timekeeping to ensure accurate attendance tracking and state compliance
• ✅ Legally binding, state-approved contracts for all enrolled students outlining rights, responsibilities, and program details
• ✅ Transparent tuition and financial policies, which are publicly accessible at www.LouisvilleBeautyAcademy.net for informed decision-making prior to enrollment
• ✅ Zero-tolerance for classroom disruption, to protect every student’s right to a peaceful and productive learning environment

We believe in equal treatment under policy and law. All students, regardless of background, language, or prior experience, are held to the same professional and academic standards. No one is given preferential treatment, and no one is left behind.

Additionally, we maintain a proactive and legal approach to handling public feedback, including online reviews. While we welcome real and constructive input, we actively monitor and report misuse or defamation by bots, competitors, or bad actors seeking to harm the integrity of our school.

🕒 Student Hours Expiration & Record Retention Policy (KAR 12:082 Section 32)

In accordance with Kentucky Administrative Regulation KAR 12:082, Section 32, all student hours accumulated at Louisville Beauty Academy will expire five (5) years from the date of original enrollment if the student does not complete the licensing process with the Kentucky State Board of Cosmetology.

Additionally, per KAR 12:082, Section 3(9), the Louisville Beauty Academy is required to retain student academic and financial records for a minimum of five (5) years following a student’s last date of attendance.

📌 What This Means for Students:

• Students must complete their licensure process within 5 years of starting the program or forfeit all accumulated hours.
• After 5 years of inactivity, students must re-enroll and restart the program to earn new hours.
• Louisville Beauty Academy is only obligated to keep records (transcripts, attendance, financials) for 5 years after your last day of attendance. After that, records may no longer be available.

🎓 Student Responsibility:
It is the student’s sole responsibility to monitor their licensing timeline and request transcripts or records within the 5-year window. The Louisville Beauty Academy will not retain expired student hours or documents beyond the regulatory timeframe.