Louisville Beauty Academy – Liability Waiver for Unforeseen Circumstances and State Regulations – Louisville Beauty Academy

Louisville Beauty Academy – State-Licensed & State-Accredited
Proudly Operating at Two Locations:

Legal Policies and Disclosures

This page outlines the essential legal policies of Louisville Beauty Academy, including the Refund Policy, Privacy Policy, Terms of Service, Licensing Disclaimer, and Liability Waiver. Each section provides key information about the academy’s responsibilities and the student’s obligations. These policies ensure compliance with state and federal regulations and transparency regarding refunds, data use, student conduct, licensing, and unforeseen circumstances. By enrolling, students acknowledge and agree to these terms as part of their legal contract with the academy.

Refund Policy

If a student cancels enrollment within three (3) business days of signing the contract but before starting classes, they are entitled to a partial refund. Refunds are based on the percentage of the course completed, as detailed in the student’s specific contract. This policy is provided for informational purposes only and is superseded by the individual student contract, which outlines the specific refund terms for each program. If no specific contract exists, this general refund policy serves as an umbrella guideline.

Privacy Policy

Louisville Beauty Academy collects and uses personal data, such as contact information, enrollment records, and financial information, solely for educational and administrative purposes. Student data is stored securely and shared only with authorized institutions as required by law. We comply with all applicable data privacy laws to protect student information.

Terms of Service

By enrolling in Louisville Beauty Academy, students agree to comply with all academic, financial, and conduct policies outlined in the student handbook. Students must maintain satisfactory academic progress and meet all financial obligations before receiving certification or diplomas. LBA reserves the right to update policies, curriculum, or program requirements as needed.

Licensing Disclaimer

Louisville Beauty Academy prepares students for Kentucky state licensing requirements. Students planning to work in other states are responsible for understanding the specific licensing criteria in those regions. LBA does not guarantee that its curriculum will meet the licensing standards outside of Kentucky, and students should research state-specific requirements independently.

Liability Waiver

LBA is not liable for delays or issues caused by unforeseen events such as natural disasters, regulatory changes, or events beyond the Academy’s control. Students transferring between states are responsible for understanding differences in licensing requirements. By enrolling, students acknowledge this liability waiver and waive any claims against LBA related to these unforeseen circumstances.

Non-Discrimination Policy

Louisville Beauty Academy complies with all state and federal anti-discrimination laws, providing equal educational opportunities to all individuals, regardless of race, gender, sexual orientation, age, disability, religion, or national origin. All procedures, as stated and made public in digital form, such as student contracts, are strictly followed by the school to ensure fairness for all. Please understand that all students receive equal and fair treatment.

Grievance Procedure

If a student has a grievance or complaint, they are required to first attempt resolution through internal communication with instructors or administration. If unresolved, a formal written grievance must be submitted to the school director. Louisville Beauty Academy will address all complaints fairly and in accordance with state law. All grievances must follow the school’s internal process and be written before any complaint is taken to public forums or state agencies. Escalation to the Kentucky State Board of Hairdressers and Cosmetologists is permitted only after completing this procedure.

Dispute Resolution and Financial Accountability

Grievance and Dispute Policies
Students are required to resolve disputes through the Academy’s internal grievance process before escalating to external regulatory bodies such as the Kentucky State Board of Hairdressers and Cosmetologists. Any grievances must be submitted in trackable written form (email or text message) to ensure receipt and accountability. The school must be given a minimum of 10 business days to respond before further action is taken.

Financial Obligations
Students with unpaid balances or outstanding financial obligations must fulfill these duties before initiating formal complaints with external agencies. Filing a complaint while in financial default may result in being held liable for all legal, administrative, and associated costs incurred by the Academy in responding to or resolving the matter. This policy is strictly enforced legally and constitutes a binding part of the student contract. Students acknowledge and accept this as a condition of enrollment.

Intellectual Property Notice

All curriculum, instructional materials, and other educational content provided by Louisville Beauty Academy are protected by intellectual property laws. Students are prohibited from reproducing, distributing, or using these materials outside of their intended educational purpose. Any use of school materials beyond the school facility, or for purposes beyond studying by the specific student or instructor, must receive written permission from and be approved by the school’s administration and ownership. Any violation of this policy may result in disciplinary action.

Student Responsibilities and Compliance Disclaimer

At Louisville Beauty Academy, we are committed to providing high-quality education that aligns with Kentucky State Board of Cosmetology regulations. To ensure transparency and mutual understanding, we emphasize the following:

1. Student Responsibilities

Success in the program requires active participation and adherence to all outlined responsibilities:

Students must attend classes regularly, engage in coursework, and complete all assigned exams and evaluations.
Students are expected to conduct themselves professionally, respect academy policies, and maintain a positive learning environment.
Delayed or insufficient effort may negatively impact academic progress and licensure outcomes.

2. Licensing Standards Disclaimer

Louisville Beauty Academy’s curriculum is fully compliant with the Kentucky State Board of Cosmetology requirements. However, the board is the ultimate authority on licensing. Students are encouraged to contact the board directly at kbc@ky.gov for any questions regarding licensing standards or regulations.

3. Limitation of Liability

While the academy provides the resources and support necessary for success, individual licensure and employment depend on each student’s performance, as well as external factors beyond the academy’s control. Louisville Beauty Academy cannot guarantee outcomes.

4. Regulatory Updates

Laws and regulations governing beauty education and licensing are subject to change. The academy will make reasonable efforts to adapt to any changes. Students are responsible for staying informed about updates through official state board channels.

By enrolling in Louisville Beauty Academy, students acknowledge their responsibility to actively participate in their education and to comply with all academy policies and Kentucky state regulations. This shared commitment ensures the best opportunity for success in licensure and beyond.

5. Licensing Disclaimer

Louisville Beauty Academy prepares students for Kentucky state licensing requirements. Per Kentucky State Board of Cosmetology regulations, all training hours required for state licensure must be completed onsite. Online courses are available for continuing education and skill enhancement but do not count toward licensing requirements. Students planning to work in other states are responsible for understanding the specific licensing criteria in those regions. LBA does not guarantee that its curriculum will meet the licensing standards outside of Kentucky, and students should research state-specific requirements independently.

📜 Policy on Translated High School Diplomas for Enrollment at Louisville Beauty Academy

Louisville Beauty Academy (LBA), a Kentucky State-Licensed and State-Accredited educational institution, is legally committed to maintaining compliance with all applicable state and federal regulations concerning student enrollment, documentation, and licensing preparation.

This policy addresses the handling of foreign high school diplomas that require translation for the purpose of enrollment.

📌 1. Enrollment Documentation Requirement

In accordance with the Kentucky State Board of Cosmetology’s admission standards, applicants who possess a foreign high school diploma may be required to submit a translated and notarized version for eligibility verification. Louisville Beauty Academy does not translate these documents internally.

Instead, LBA facilitates the use of a certified third-party translation agency for enrollment purposes only. The school may submit the document to a translation agency on behalf of the student, at the student’s cost, or may require the student to obtain such translation independently.

All translations are produced by licensed, external translation service providers.
LBA does not certify, warrant, or guarantee the translation’s future legal or academic validity.
These documents are used exclusively for the purpose of admission into LBA programs and in compliance with state regulations.

📌 2. Use and Scope of Translated Diplomas

All translated high school diplomas collected by LBA are used solely for initial enrollment verification. These documents:

Are not considered school-issued or school-owned academic credentials;
Are not valid for reuse, reproduction, or redistribution outside of the school context;
Are not guaranteed to be accepted by third parties, state agencies, or other institutions outside of their original purpose at the time of enrollment.

📌 3. Legal Limitations Post-Enrollment and Post-Graduation

Upon successful enrollment or graduation, LBA retains no legal or administrative obligation to:

Reproduce or redistribute the translated diploma;
Certify the continued validity of the translation;
Submit the document to other institutions or agencies;
Verify the authenticity, accuracy, or completeness of any translation produced by a third party.

Graduates are not legally entitled to request a copy of the translated diploma from LBA, as it is not the Academy’s legal property, and the school is not the certifying entity.

📌 4. Regulatory Changes and Document Expiration Risk

Students and graduates must understand that both:

The Kentucky State Board of Cosmetology, and
The certified translation agency

may change their policies, licensing, recognition, or accreditation at any time. This includes changes in:

Which translation agencies are accepted;
Whether a previously translated document is still considered valid;
Expiration periods applied to educational credentials or translated materials.

Therefore, a translation deemed valid at the time of LBA enrollment may no longer be valid for licensing or other legal purposes at a later date.

📌 5. Student and Graduate Responsibility

Each student or graduate bears full legal responsibility for managing their own foreign academic credentials, including obtaining new translations and ensuring compliance with the most current state licensing standards.

Louisville Beauty Academy does not:

Provide duplicate or certified copies of previously translated diplomas;
Maintain legal accountability for the ongoing validity of translated documents;
Involve itself in external processes such as licensure applications or document verifications conducted outside of LBA.

LBA strongly advises all students and graduates to obtain their own certified and notarized copy of their foreign diploma from an approved agency, retained for personal legal use, including but not limited to:

State board licensing;
Employment applications;
Immigration or professional credentialing processes.

🔒 Important Legal Notice – Third-Party Translations

All foreign high school diploma translations processed for LBA purposes are conducted by independent third-party certified translation agencies. LBA is not a translation service, and as such, cannot and does not guarantee the legal validity, accuracy, or future acceptance of any translated document.

Misuse of these translated documents—such as unauthorized duplication, distribution, or submission outside their intended use—may constitute fraud or document misrepresentation, and could result in state board denial of licensing or other legal consequences.

💬 Commitment to Student Safety and Respect

💬 Commitment to Student Safety, Equity, and Respect

At Louisville Beauty Academy, we are deeply committed to providing a safe, respectful, and disruption-free educational environment where every student is valued as an individual and empowered to succeed.

As a Kentucky State-Licensed and State-Accredited College of Beauty, we strictly adhere to all regulatory requirements set forth by the Kentucky State Board of Cosmetology, including:

✅ Biometric timekeeping to ensure accurate attendance tracking and state compliance
✅ Legally binding, state-approved contracts for all enrolled students outlining rights, responsibilities, and program details
✅ Transparent tuition and financial policies, which are publicly accessible at www.LouisvilleBeautyAcademy.net for informed decision-making prior to enrollment
✅ Zero-tolerance for classroom disruption, to protect every student’s right to a peaceful and productive learning environment

We believe in equal treatment under policy and law. All students, regardless of background, language, or prior experience, are held to the same professional and academic standards. No one is given preferential treatment, and no one is left behind.

Additionally, we maintain a proactive and legal approach to handling public feedback, including online reviews. While we welcome real and constructive input, we actively monitor and report misuse or defamation by bots, competitors, or bad actors seeking to harm the integrity of our school.

🕒 Student Hours Expiration & Record Retention Policy (KAR 12:082 Section 32)

In accordance with Kentucky Administrative Regulation KAR 12:082, Section 32, all student hours accumulated at Louisville Beauty Academy will expire five (5) years from the date of original enrollment if the student does not complete the licensing process with the Kentucky State Board of Cosmetology.

Additionally, per KAR 12:082, Section 3(9), the Louisville Beauty Academy is required to retain student academic and financial records for a minimum of five (5) years following a student’s last date of attendance.

📌 What This Means for Students:

Students must complete their licensure process within 5 years of starting the program or forfeit all accumulated hours.
After 5 years of inactivity, students must re-enroll and restart the program to earn new hours.
Louisville Beauty Academy is only obligated to keep records (transcripts, attendance, financials) for 5 years after your last day of attendance. After that, records may no longer be available.

🎓 Student Responsibility:
It is the student’s sole responsibility to monitor their licensing timeline and request transcripts or records within the 5-year window. The Louisville Beauty Academy will not retain expired student hours or documents beyond the regulatory timeframe.

⛔ Zero-Tolerance Timekeeping Enforcement & Student Liability

Timekeeping Rule. Louisville Beauty Academy (“LBA”) uses biometric timekeeping as required by Kentucky law. Students must be physically present on LBA premises while clocked in and must clock out before leaving. The following are strictly prohibited:

Clocking in while not physically present.
Leaving the premises while still clocked in.
Allowing or requesting another person to clock in or out for you.

KBC Enforcement. The Kentucky Board of Cosmetology (“KBC”) applies a zero-tolerance standard:

Even a first-time violation is punishable.
KBC has, at its discretion, imposed fines of up to $1,500 per violation with no prior warning or grace period.

Student Liability. If a student’s conduct causes LBA to be cited, fined, or charged any cost by KBC or another authority, the student is fully responsible. The student agrees to reimburse and indemnify LBA for:

Any fine(s) or penalty(ies) (including fines up to $1,500 per occurrence).
Administrative costs (compliance processing, staff time, reporting, and filing).
Attorney’s fees and related legal expenses.
Any other direct damages to LBA caused by the misconduct.

Discipline. In addition to liability for costs, violations may result in:

Loss of credited hours for the period of violation.
Immediate suspension or withdrawal from the program at LBA’s discretion.

System Errors. LBA audits records for anomalies (e.g., duplicate entries caused by the state system). Students must not self-adjust time. All discrepancies must be reported immediately to the Compliance Office.

Acknowledgment. By enrolling, the student affirms understanding of this zero-tolerance policy and accepts full responsibility for compliance. This obligation survives graduation or withdrawal and may be enforced in court if necessary.

📱 SMS Messaging Consent & Privacy Policy

By enrolling at Louisville Beauty Academy and/or providing your contact information (including phone number), you consent to receive SMS text messages from Louisville Beauty Academy for purposes including appointment reminders, enrollment updates, licensing information, educational resources, and school-related communications.

Opt-in: You will be asked: “Would you like to receive updates by text?”
Frequency: Message frequency may vary.
Data rates: Message and data rates may apply, depending on your mobile plan.
Opt-out: You may opt out of SMS messages at any time by replying “STOP” to any message.
Privacy: SMS consent information will not be shared with third parties. Louisville Beauty Academy follows strict privacy standards as outlined in our full Privacy Policy.

For questions regarding this SMS policy or to update your consent status, please email study@louisvillebeautyacademy.net or text 502-625-5531.

📜 Official Communication Chain Policy – Louisville Beauty Academy

To ensure professionalism, student safety, and regulatory compliance, all sensitive communications, complaints, disruptions, or issues must follow the official communication chain as outlined below:

🔒 For Students, Instructors, and Staff:

Step 1: Primary Contact
➤ Email or text the Compliance & Administration Office
📧 study@LouisvilleBeautyAcademy.net
📱 (502) 625-5531
(Text is preferred for fast response and documentation)
Step 2: School Director Review
➤ If further clarification or resolution is needed, the Compliance Office will escalate the matter to the School Director, Crystal Beeler, for direct handling and investigation.
Step 3: Internal Grievance Process
➤ If the issue is not resolved at Step 2, a formal written grievance must be submitted for internal review and response.
➤ A minimum of 10 business days must be allowed for resolution before escalation to external agencies.
Step 4: External Agency Escalation
➤ Only after completion of the internal grievance procedure may the concern be submitted to the Kentucky State Board of Cosmetology at 📧 kbc@ky.gov, as allowed by law.

❗ Important Notes:

Any bypass of this communication order—especially public, disruptive, or defamatory statements made to students or the public—violates our Zero Disruption Policy and may result in formal disciplinary action or termination.
All communication must be professional, respectful, and documented, with no exceptions.
These procedures protect all parties—students, staff, and the school—from miscommunication, liability, and unnecessary disruption.
Any violations of this policy, including public defamation or disruption without adherence to the above procedure, may result in formal disciplinary review and, if applicable, termination or legal action

🔒 Authorized Presence on School Premises – Legal, Regulatory, and Insurance Requirement

In compliance with Kentucky State Board of Cosmetology regulations, institutional policies, and the Academy’s general liability insurance requirements, only the following individuals are legally permitted to occupy the premises of Louisville Beauty Academy at any time:

Licensed Staff and Instructors – Employees of Louisville Beauty Academy who are actively performing duties under valid licensure and within the scope of their professional role.
Enrolled Students – Individuals who are officially registered in a state-approved program and actively participating in instruction or practical training hours.
Salon Clients (Members of the Public) – Individuals receiving supervised services from students as part of state-required clinical hours.

No other individuals—including but not limited to children, friends, family members, or unauthorized visitors—may be present in classroom, salon, or operational areas.

This policy is enforced due to:

State Licensing Compliance (KRS Chapter 317A and KAR Title 201)
Institutional Liability Insurance Policies
Infection Control and Sanitation Laws
Student and Client Safety Protocols

Violations of this policy may result in:

Immediate removal of unauthorized individuals,
Suspension or expulsion of the responsible student,
Liability exclusions from insurance providers in case of accidents or claims,
Enforcement action from state regulators.

By enrolling, students acknowledge their responsibility to adhere to this access policy and agree not to bring unauthorized individuals into restricted areas of the Academy.

📌 Legal Notice on Parent Involvement and Student Privacy Rights

Louisville Beauty Academy (LBA) is a Kentucky State-Licensed and State-Accredited postsecondary educational institution, governed by state and federal education laws, including the Family Educational Rights and Privacy Act (FERPA), and local ordinances regulating institutional privacy and educational contracts.

🔒 Student Legal Responsibility and Privacy

Once a student has graduated high school or reaches the age of 18, they are legally recognized as an independent adult, and all educational rights transfer to the student, regardless of who is funding their tuition. This applies whether the parent, a bank, or any third-party agency provides payment.

Accordingly:

All legal contracts, enrollment obligations, and licensing responsibilities are between the student and the school only.
Parents do not have access to student information—academic, financial, behavioral, or otherwise—without the student’s express written consent, as required by FERPA and Kentucky state privacy regulations.
No exceptions are made for the payment source or familial relationship.

📩 Direct Communication Policy

Louisville Beauty Academy communicates only with the enrolled student, not with any third party, including parents, unless the student provides a signed, trackable, written consent authorizing such communication.

➡️ This includes:

Progress reports
Attendance records
Disciplinary matters
Contractual terms
Licensing preparation or state exam details
Tuition balances and payment discussions

To remain in full legal compliance, staff will not respond to inquiries from parents, guardians, or any third party about a student unless:

The student provides documented written consent, and
The request complies with federal and state regulations, including documentation and identity verification.

🧾 Tuition and Payment Responsibility

All payments made to the school are processed as if made by the student, regardless of the payment origin. A parent paying tuition does not gain legal access to the student’s information or standing.

The enrolled student:

Must understand and agree to all terms of their Student Enrollment Contract.
Is responsible for all academic and financial obligations.
Must engage directly with the school to ask questions, file grievances, or request changes.

⚠️ Legal Compliance & Institutional Protection

Louisville Beauty Academy is not legally liable or responsible for any miscommunication resulting from a parent attempting to bypass this policy. Any unauthorized request or demand by a parent will be:

Declined without student consent,
Documented for compliance records, and
Reported if it results in harassment, disruption, or violation of the academy’s Zero Disruption Policy.

This policy is grounded in:

✅ Summary of Legal Rights

Legal Area	Right or Requirement	Authority	Link
Educational Records	Parents lose access at age 18 or college enrollment	FERPA (U.S. Dept of Ed)	https://studentprivacy.ed.gov/
Enrollment Contract	Legal agreement is between school and student only	KRS 317A & KAR 201	https://apps.legislature.ky.gov/law/statutes/chapter.aspx?id=38827
Licensing Responsibility	Student must understand and complete all requirements	KY State Board of Cosmetology	https://kbc.ky.gov

🧭 Parental Role: Encouragement, Not Intervention

We strongly encourage parents to support their child’s educational journey by speaking directly with them. The student is responsible for sharing any desired information with their parent or guardian. The school will not serve as a conduit for this communication.

By enrolling, each student—and their parent, if involved—acknowledges this boundary and releases Louisville Beauty Academy from any expectation, liability, or obligation to communicate with non-students about student matters.

Louisville Beauty Academy – State-Licensed & State-AccreditedProudly Operating at Two Locations: