INTRODUCTION & PURPOSE
Gold-Standard Compliance Transparency
Louisville Beauty Academy (LBA) is a state-licensed, compliance-by-design beauty school committed to protecting students through clarity, documentation, and transparency.
As part of our Gold-Standard and Over-Compliance approach, LBA publicly shares the exact procedures required by the Kentucky Board of Cosmetology (KBC) so that students, schools, partner institutions, and the public clearly understand:
- What is required
- When it is required
- How it must be documented
- Where it must be submitted
Most compliance issues arise not from intent, but from lack of visibility and inconsistent understanding of regulatory procedures. LBA addresses this by making compliance educational, visible, and proactive, rather than reactive.
WHY THIS INFORMATION IS PUBLISHED
LBA publishes the full procedures below to:
- ✔ Educate students before participation or transfer
- ✔ Ensure accurate expectations for field, show, and charity events
- ✔ Protect students from denied or delayed hours
- ✔ Maintain audit-ready documentation at all times
- ✔ Serve as a transparent reference for inspectors and partners
This information reflects current Kentucky Board of Cosmetology requirements for:
- Program transfers
- Out-of-state or prior hours
- Extracurricular (show, field trip, and charity) events
EDUCATIONAL SCOPE
The procedures shared below are provided for educational and transparency purposes only.
They are not legal advice, interpretation, or enforcement.
LBA does not replace, interpret, or supersede the authority of the Kentucky Board of Cosmetology.
All final authority remains with KBC.
GOLD-STANDARD COMPLIANCE COMMITMENT
LBA intentionally operates above minimum compliance standards by:
- Publishing exact regulatory procedures
- Documenting timelines and submission requirements
- Educating students in advance of participation
- Maintaining individual student-level records
- Preserving historical compliance documentation
This approach protects students first, then the institution, and ensures fair, consistent, and auditable outcomes.
KBC REQUIRED PROCEDURES – Extracurricular Events & Program Transfers – (As of January 2026)
EXTRACURRICULAR EVENTS – (Show • Field Trip • Charity Event)
STEP 1: REQUEST APPROVAL BEFORE THE EVENT
Deadline: No later than 5 business days before the event
- The school must notify the Kentucky Board of Cosmetology of the planned extracurricular event.
- The event must be educational in nature.
- Events include:
- Shows
- Field trips
- Charity or community service events
⚠️ Events not requested in advance may result in hours being denied.
STEP 2: CONDUCT THE EVENT
During the event:
- Students must participate only in activities allowed under their license type.
- Supervision requirements must be met.
- Hours must be tracked accurately.
STEP 3: COMPLETE THE OFFICIAL KBC FORM
After the event:
- Complete the Certification of Student Extracurricular Event Hours form.
- The form must include:
- Student name
- Permit number
- School name and license number
- Event type (Show / Field Trip / Charity)
- Event location and date(s)
- Total hours completed
- Required signatures
STEP 4: UPLOAD TO EACH STUDENT’S KBC RECORD
Deadline: Within 10 business days after the event ends
- Log into the KBC School Portal.
- Open each individual student record.
- Select Additional Student Forms.
- Upload the completed Certification of Student Extracurricular Event Hours form into the correct upload panel.
📌 Each student must have their own form uploaded to their own record.
STEP 5: VERIFY SUBMISSION
- Confirm successful upload in the system.
- Retain copies for school records.
- Monitor cumulative hours to ensure correct posting.
PROGRAM TRANSFER PROCEDURES – (Incoming or Outgoing Transfers / Out-of-State Hours)
WHEN A TRANSFER FORM IS REQUIRED
A Program Transfer Form is required when a student:
- Transfers from another Kentucky school
- Transfers from an out-of-state school
- Brings prior hours from another license or program
STEP 1: DETERMINE TRANSFER STATUS
Before enrollment or continuation:
- Identify whether the student has:
- Prior hours
- Prior enrollment
- Prior licensure
- Determine if hours are in-state or out-of-state.
STEP 2: COMPLETE THE KBC PROGRAM TRANSFER FORM
- Fill out the Program Hour Transfer Request Form in full.
- Include:
- Student identifying information
- Program type
- Hours requested for transfer
- Origin of hours
📌 Out-of-state or barber hours must be certified by the original licensing agency.
STEP 3: UPLOAD TO THE STUDENT’S KBC RECORD
- Log into the KBC School Portal.
- Open the student’s record.
- Select Additional Student Forms.
- Upload the Program Transfer Form into the correct panel.
⚠️ Schools are required to have this on file prior to enrolling a transfer student.
STEP 4: WAIT FOR KBC VERIFICATION
- Transferred hours are not credited until verified by KBC.
- Once approved, hours will be applied to the student’s official program total.
⚠️ IMPORTANT COMPLIANCE NOTES
- Uploading the wrong form to the wrong panel may cause delays or denials.
- Each student record must be handled individually.
- Documentation must be retained for audit and inspection purposes.
IMPORTANT CLARIFICATIONS ON TRANSFER PROCEDURES
(Published for Educational & Transparency Purposes)
1️⃣ What the KBC Program Transfer Form Requires
The KBC Program Transfer Form requires that certification of hours (particularly for out-of-state or barber transfers) be on file with the Kentucky Board of Cosmetology prior to enrollment.
The form does not specify:
- A portal upload method
- An email address
- A submission workflow
It only requires that the certification be on file at the Board office before enrollment.
2️⃣ Why Portal Upload Is Not Possible Before Enrollment
Before a student is enrolled:
- There is no KBC student record
- There is no student permit
- There is no upload panel available
Therefore, portal upload cannot occur at the pre-enrollment stage.
3️⃣ How Transfer Documentation Is Handled Before Enrollment
When a student is not yet enrolled, transfer documentation is:
- Collected internally by the school
- Submitted to the KBC Board office via direct correspondence (email or official submission)
- Retained by the school as proof of good-faith compliance
This satisfies the requirement that certification be on file with the Board office prior to enrollment.
📌 REGULATORY NOTICE & TIME LIMITATION
This information is provided for educational and transparency purposes only and reflects KBC procedures as of January 2026, based on official Kentucky Board of Cosmetology guidance.
Laws, regulations, forms, portal functions, and enforcement practices may change at any time without notice.
All authority rests solely with the Kentucky Board of Cosmetology.
📧 kbc@ky.gov
🌐 https://kbc.ky.gov
